Registration & Enrollment
Registration is the process of obtaining academic advisor or instructor approval to participate in classes and certifying that approval to the registrar. Students may be registered through WebAdvisor:
- In consultation with the academic advisor, students may be registered through the advisor's WebAdvisor access.
- Students verify their course selections through their own WebAdvisor access.
or students may also register by using an enrollment card:
- Enrollment cards are obtained from the registrar.
- They are completed in consultation with the academic advisor.
- The academic advisor signs the card.
- The card is returned to the Registrar's office where course selections are entered in the student record system.
- A computer-generated schedule is verified by the student.
- Students may change registration - add or drop courses - without penalty until the close of registration each term. See the Academic Calendar for specific dates.
Special permission is required if students complete registration after the date for the closing of registration for each session and a late registration fee is charged (see Expenses).
Enrollment is the process of billing and confirming arrangements for payment with the Business Office.
- To complete enrollment, the student must be registered full-time for the term and either be paid in full for the term or on a payment plan through Tuition Management Services, by August 1 (December 15 for Winter/Spring Term).
- Students completing enrollment after the payment due date are charged a late enrollment fee (see Cost of Attendance).
- Failure to make satisfactory payment arrangements will result in expulsion from classes and charges calculated according to the refund rate for withdrawal (see Cost of Attendance).
Normal Load and Overload
A normal load for undergraduate students is from 12 to 16 credits in the fall and spring semesters, and from 3 to 5 credits in the winter term. Higher loads are permitted in fall and spring, but not in winter, with signed permission from the major advisor, for students with a cumulative GPA of 3.50 or higher and no outstanding grades of Incomplete. Overloads may not exceed 18 credits in the fall and spring, or 5 credits in winter. Students who have accrued 90 or more credits and have a graduation application on file in the Registrar's Office are exempt from fall and spring limitations. All other exceptions to this rule may be considered by the Vice President for Academic Affairs or by the Curriculum Council.
Regular attendance at classes and laboratories is expected of all students. A student who is absent without explanation from a course for the first three hours of a term may be dropped from the course at the instructor's request, particularly if a course has a waiting list. The college issues no excuses for absence. Absences of students representing the college away from the campus are considered "approved absences" and are so reported to the Student Affairs Office. Students absent for one or more days should report to instructors or to the Student Affairs Office on return for advice about making up work. When an absence can be foreseen, the instructor should be consulted in advance.
Auditing and Non-credit Instruction
Students who wish to attend classes not included in their program may, with the permission of the instructor, enroll as auditors. Auditors are listeners and may not participate in a class in any other way. The instructor may require certain standards of attendance and conduct and may cancel the registration of any auditor who does not meet the prescribed standards. An auditor who is absent without explanation for a period of three weeks in the fall and spring semesters or seven consecutive days in the winter term is dropped from the course by the instructor. In such cases, the course does not appear on the student's record. The auditor may change registration and receive credit provided this change is made before the end of the time allowed for adding courses and all necessary tuition is paid. Courses audited do not count as part of the student's load for veterans' benefits. A grade of "AU" is recorded for audited courses.
A student who wishes to participate in a course without receiving credit may, with the permission of the instructor, register for non-credit instruction provided all necessary tuition is paid. The registrant has full claim on the time of the instructor and may participate in all class activities. The instructor may require the non-credit student to participate as fully in the class as the students registered for credit. If the instructor feels that the non-credit student is not meeting prescribed obligations, the student's registration may be canceled. A non-credit student who is absent without explanation for a period of three weeks in the fall or spring semesters or seven consecutive days in the winter term will be dropped from the course by the instructor, and a withdrawal will be noted on the student's record. The student may change registration from non-credit to credit, providing this change is effected before the end of the time allowed for adding courses. A grade of "NC" is recorded for non-credit courses.
Withdrawal from Courses
Until the close of registration, a student may, in consultation with the academic advisor, drop from any course. The course does not appear on the student's record. Student's should refer to the Academic Calendar for specific dates each year.
Under certain circumstances an instructor, the Vice President for Academic Affairs, or the Dean of Student Affairs, in consultation with the registrar, may administratively withdraw a student from a course. In such a case a grade of WA will appear on the transcript.
A student may withdraw from any course until the "last day for withdrawing with automatic W", but the course appears on the record with a mark of W. In other words, during the first four weeks of the fall or spring semester, or during the first two weeks of the winter term, a student may withdraw from any course without penalty, being assigned the mark of W. Thereafter, until the beginning of the final four weeks of the fall or spring semester, or until the final two weeks of winter term, a student who withdraws from any course will be assigned a grade of W if he/she is passing at the time of withdrawal; if he/she is not passing, the grade assigned is F. Students should refer to the Academic Calendar for specific dates each year.
After the "last day for withdrawing," a student who ceases to attend class is assigned a grade of F unless extenuating circumstances are established. Merely ceasing to attend class does not constitute withdrawal, and failure to follow prescribed withdrawal procedures will result in a grade of F.
In addition to the above drop or withdrawal options, a student who, at the beginning of the current semester or term, has not earned 28 credits may, between the "last day for withdrawing with automatic W" and the "last day of classes", withdraw from one course with a W, even though failing at the time of withdrawal. Students should refer to the Academic Calendar for specific dates each year.
Merely ceasing to attend class does not constitute withdrawal, and failure to follow prescribed withdrawal procedures will result in a grade of F.
Withdrawal from the College
A student who must withdraw completely from the college should initiate action with the Dean of Student Affairs. Grades of W, WA, or F are assigned in accordance with the policies set forth under Withdrawal from Courses. In some cases, if sufficient work has been completed and extenuating circumstances are established, it may be possible to arrange for grades of Incomplete. (See regulations on Incomplete Grades.) Students having questions, or needing assistance, should contact the Dean of Student Affairs or Registrar's Office.
Leave of Absence
Ordinarily, the college expects full-time students to complete the bachelor's degree in four academic years. Upon application, however, a leave of absence may be granted for up to two academic years. The Leave of Absence form is initiated with the Dean of Students and must be filed in the Registrar's Office prior to the beginning of the semester or session in which the leave is to take effect. Students receiving financial aid are advised to consult the Director of Student Financial Aid Services before applying for leave of absence to ensure that their awards are not jeopardized.
When returning to The College of Idaho within the appropriate time frame, institutional financial aid amounts will be renewed provided that the Student Financial Aid Services Office receives a financial aid application in the term prior to the student's return. Institutional awards will be determined on GPA and full-time enrollment, federal awards will be calculated per completed FAFSA.
Eligibility for Leave of Absence
To be eligible for a leave of absence, a student must have completed at least one semester or term of enrollment, be in good academic standing (not on probation or dismissal), and have no outstanding balance on his/her account.